Is my employees' data secure?

Yes. All documents are encrypted in transit and at rest. Our AI processes documents in a secure environment and does not store document images after verification is complete. We are SOC 2 compliant and follow strict data handling procedures that meet or exceed industry standards for handling sensitive employee information.

AI-Powered Dependent Verification | Instant Document Review

How It Works

How AI Verification Works

From document upload to verified result, the entire automated verification process takes seconds instead of days.

Employee Uploads Document

The employee uploads their supporting document — a marriage certificate, birth certificate, tax return, or other proof — through the secure self-service portal.

AI Identifies Document Type

Our machine learning document verification system automatically detects the type of document submitted: marriage certificate, birth certificate, tax return, court order, or affidavit.

AI Extracts and Cross-References

The AI document review engine extracts key data — names, dates, and relationships — then cross-references it against the employee and dependent records on file.

Instant Determination

The system delivers one of three results: eligible, needs additional information, or flagged for human review. No waiting, no guessing.

Average: 10 seconds per document

The Difference

Why AI Document Review Matters

Instant feedback means employees fix mistakes right away instead of waiting days to learn they submitted the wrong document.

Traditional Manual Review

Employee submits documents
Documents sit in a processing queue
Manual reviewer checks days or weeks later
Employee notified of result
If wrong document was submitted, start the entire process over

Total: days to weeks

AI-Powered Verification

Employee submits documents
AI reviews the document instantly
Employee gets the result immediately
If wrong document, resubmit right away

Total: minutes

The key insight: When employees get instant verification feedback, they can correct mistakes on the spot. With traditional verification, a wrong document means starting a multi-day cycle all over again. Automated dependent verification eliminates that costly back-and-forth entirely.

Document Types

What Our AI Verifies

Our AI document review system handles the most common dependent verification documents, checking each one against specific validation criteria.

Marriage Certificates

Spouse verification

AI confirms both names match records, validates the marriage date, checks that the issuing jurisdiction is recognized, and verifies the document has not expired where applicable.

Birth Certificates

Child verification

AI verifies parent-child relationship by matching parent names, confirms the child's date of birth and age eligibility, and validates the document against known certificate formats.

Tax Returns

Relationship proof via joint filing

AI reads Form 1040 data, confirms joint filing status, matches names and Social Security number formats, and validates the tax year against the verification period requirements.

Court Documents

Adoption and legal guardianship

AI identifies adoption decrees and guardianship orders, confirms the named parties match records, and validates court jurisdiction and effective dates.

Domestic Partner Affidavits

Domestic partner verification

AI checks that affidavits are properly completed, verifies both partners are named, confirms notarization or witness signatures are present, and validates against employer-specific requirements.

Additional Documents

Other supporting proof

The AI system also handles insurance cards, employer letters, school enrollment records, and other supplementary documents commonly used in dependent eligibility verification.

Trust and Compliance

Human Oversight Built In

AI-driven dependent verification works best when it handles what it does well and defers to people when it should. Our system is designed around that principle.

AI handles straightforward cases automatically — clear documents with matching data are verified in seconds
Edge cases and ambiguous documents are flagged for human review, not auto-decided
Appeals are always reviewed by a person, never by the AI alone
The AI assists your verification process — it does not make final decisions on contested cases

Automatic Verification

95%+

Clear documents with matching data are verified by the AI instantly, with no manual intervention needed.

Flagged for Human Review

~4%

Ambiguous documents, low image quality, or data mismatches are routed to a trained reviewer.

Appeals

~1%

Contested determinations are reviewed by a person who can consider context the AI cannot.

Common Questions

Frequently Asked Questions

What HR teams ask about AI-powered dependent verification.

Our AI verification system accurately processes over 95% of submitted documents without human intervention. The system is trained on hundreds of thousands of real verification documents and continuously improves. For the small percentage of cases where the AI is uncertain, documents are automatically routed to a human reviewer to ensure accuracy. This hybrid approach means you get the speed of instant verification with the reliability of human oversight.

When the AI encounters a document it cannot confidently verify, it flags the submission for human review. The employee is notified that their document is being reviewed and typically receives a determination within one business day. Common reasons for flagging include low image quality, unusual document formats, or information that does not clearly match existing records. The employee can also choose to resubmit a clearer copy immediately.

Yes. All documents are encrypted in transit and at rest. Our AI processes documents in a secure environment and does not retain document images after verification is complete. We follow strict data handling procedures that meet or exceed industry standards for handling sensitive employee information. Access controls ensure that only authorized personnel can view verification data, and all access is logged for audit purposes.

Our AI can process marriage certificates, birth certificates, tax returns (Form 1040), court documents including adoption decrees and legal guardianship orders, domestic partner affidavits, insurance cards, and other common dependent verification documents. The system supports uploads in PDF, JPEG, and PNG formats. If an employee submits a document type the AI does not recognize, it is automatically flagged for human review rather than rejected.

AI-Powered Dependent Verification